New developments in electronic invoicing

Dear customers, the SAT in search of obtaining better information for auditing, since the electronic invoice model was born, with that old format called "CFD", has evolved, issuing new versions of the same. Today we are in front of a document called CFDI, in its version 3.3, which is of optional use since July 1st.

INVOICING WITH VERSION 3.3

The following has been published in the SAT portal:

On July 1, 2017, version 3.3 of the invoice comes into force, however you will be able to continue issuing invoices in version 3.2 until November 30; as of December 1, the only valid version for issuing them will be version 3.3.

¹ This means that all taxpayers, whether individuals or corporations, must prepare their systems so that by December 1, at the latest, they will be invoicing entirely in this version.

In order to know what the main changes are, you may consult the DOF of May 23. This publication includes additional explanations, clarifications and examples that will allow you to have more clarity at the time of generating it.

CATALOG OF SERVICES AND PRODUCTS

It is important, among other points, that you take into account that a standardized catalog of services and products will now be used. That is to say, in addition to their own codes and descriptions of products and services, they will have to find the corresponding catalog code according to this new CFDI format.

DIRECTORY OF PACs AUTHORIZED FOR VERSION 3.3

In the SAT information page you will find a list of the PACs (Authorized Certification Providers) that can carry out the stamping of your CFDI version 3.3.

Verify that your current supplier is on the list.

CFDI COMPLEMENT FOR COLLECTIONS

For those who use this version, it is important to know that it also includes a new complement to issue payment receipt receipts. This must be used in the following cases:

1. Operations that are charged in a single payment, but not at the time the invoice is issued. Even when they are credit transactions.
2. Partial collection operations.

With the above, the way of invoicing could be summarized as follows:

1. A CFDI would be issued for the total amount of the transaction.
2. CFDIs would be issued for the subsequent collection or for each collection. These are identified with the invoice of the transaction (CFDI for the total).
3. It is not possible to cancel invoices to which collection CFDIs have been issued.

CFDI CANCELLATION PROCEDURE

Finally, we would like to touch on the cancellation procedure of CFDIs, since they can only be cancelled when the person in favor of whom they are issued accepts their revocation, according to the amendments to the Miscelánea Fiscal 2017.

From the transitory articles of the Tax Code for 2017, it was indicated that as of May 1, 2017, a procedure should be followed in order to be able to cancel a CFDI already issued. By virtue of the provisions of the Miscellaneous Tax Resolution for 2017, the effective date of the procedure to accept the cancellation of the invoice was extended until July 1, and subsequently, another extension for January 1, 2018,² Therefore, it is very important that you know about it and put it into practice, since otherwise, the cancellation you make of such documents will have no tax effects.

The cases provided for in the Tax Code exempted from following this procedure are the following:

1. Operations that do not exceed $5,000.00, whether they are payrolls, expenses, transfers, or income to RIF, sales to the general public, or invoices to foreigners.
2. Those who issue their CFDIs through the SAT's own tool "Mis Cuentas" in the "Factura Fácil" application, of the type that covers withholdings and payment information, but that is carried out within 72 hours of its issuance.

All other operations to be cancelled must be in accordance with the procedure authorized by the SAT.

TAX MAILBOX

Before going into the procedure to be followed, it is essential to have a Buzón Tributario. We remind you that this SAT tool is aimed at giving certainty and legal value to the operations that are carried out through it. The issue is that your client must also have one, so that they can proceed with the cancellation.

The procedure could be anticipated to be something like this (not yet on site or operating):

1. Step 1: When the issuer of a CFDI needs to cancel it, it will send a cancellation request to the receiver of the CFDI through the tax mailbox.
2. Step 2: The recipient of the tax receipt must express through the same means, at the latest within 72 hours from the receipt of the CFDI cancellation request, the acceptance or denial of the cancellation of the CFDI.
3. Step 3: The CFDI will be cancelled by notifying the issuer that the receiver has accepted the request from the tax mailbox.

At Kreston CSM we are at your service to help you solve any doubts you may have regarding these new developments in electronic invoicing. Our offices and contact information can be found at krestoncsm.com/contact/

¹ This notice is available at sat.gob.mx/informacion_fiscal/factura_electronica/Paginas/Anexo_20_version3.3.aspx.

² This information can be consulted at sat.gob.mx/informacion_fiscal/factura_electronica/Paginas/default.aspx